Retention of Records | South Africa Tax Guide 2006

It is recommended that all documentation pertaining to potential Capital Gains tax transactions be retained indefinitely.

Accounting Records

Books of Prime Entry:

Cash Books, Creditor's Ledgers, Debtor's Ledgers, Fixed Asset Registers, General Ledgers Journals, Petty Cash Books, Purchase Journals, Sales Journals, Subsidiary Journals and Ledgers - as well as supporting schedules to such Books of Account, etc -

• Original  15
• Microfiche  5

Voucher, Working Papers, Bank Statements, Costing Records, Creditor's Invoices and Statements, Debtor's Invoices and Statements, Goods Received Notes, Journal Vouchers, Payrolls, Purchase Orders and Invoices, Railage Documents, Salary and Wages Registers, Sales Tax Records, Tax Returns and Assessments, etc ..5

Employee Records:

• Expense Accounts, Payrolls, Employee Tax Returns, etc ...5
• Accident Records, Apprentice Records, Industrial Training Records, Staff Records, etc ... 3

Statutory & Share Registration Records:

Annual Returns, Certificates of change of name, Incorporation to commence business, Founding Statements Memorandum and Articles of Association, Minutes Books, Notices of Meeting, etc ............................................. Indefinitely

Branch Registers, Registers of: Directors Attendance, Debenture Holders, Directors and Officers, Director's Interests, Members and pledges and Bonds, etc.

Cancelled share transfer forms ... 12